AccuBar is a liquor inventory management
system that uses Pocket PC PDAs to scan
the barcodes on the labels of spirits, beer,
and wine bottles, as well as any other items
in inventory.
“It’s a great tool,” says William Lozano,
beverage supervisor at the Hilton Woodcliff
Lake (New Jersey). “It’s a huge help with banquets. We have
a big banquet facility. We [just] had three or four parties at the
same time, and AccuBar helps do reports. Whether it’s an open
bar, consumption bar, or cash bar, it’s all right there.”
The PDA quickly collects counts to simplify tracking of physical
inventory, receiving, perpetual inventory, supplier ordering,
transfers between locations, banquet and event consumption,
large wine cellars, requisitions, empties, variances, slow-moving
stock, and cost of goods. Once the handheld
has collected the data, it syncs wirelessly or
through a PC to send the encrypted files to
AccuBar’s back-end software. From there,
the user can log in through a secure web
site to perform AccuBar’s management and
reporting functions.
“It makes our lives easier,” Lozano says.
“At least once a week we compare real sales with [projected
sales]. It’s very important. Maybe someone is overpouring or
charging more than they are supposed to charge. It’s something
you can look at to see what’s going on. And I really like doing
perpetual inventory. If you do inventory once a month, five days
later you can check perpetual inventory and see exactly what
you’re supposed to have at that moment.” —TW
Learn more about AccuBar's fully interactive wine menu for iPad, tablet, and smartphone.
